The BICS Business is looking for an Accounts Payables Accountant

• Invoice processing: The accounts payables accountant will be responsible for accurate and timely handling of vendor invoices, ensuring compliance with company policies and procedures.
• Vendor reconciliation: This role manages vendor accounts, including statement reconciliation and resolving discrepancies as they arise.
• Expense reporting: Responsible for processing employee expense reports, ensuring compliance with company policies and prompt reimbursement.
• Support financial reporting: Provide necessary information and documents to support financial reporting and audits.
• Compliance and controls: Ensure compliance with internal controls and accounting policies related to accounts payable processes.

• Invoice processing: Review and handle vendor invoices for accuracy and proper documentation before payment submission to the treasurer.
• Vendor account management: Maintain vendor records, including contact information and payment terms, and regularly reconcile vendor statements.
• Expense report management: Review and process employee expense reports, ensuring policy compliance and timely reimbursement.
• Reporting and documentation: Assist in preparing accounts payable reports and supply documentation for audits as needed.
• Compliance monitoring: Ensure adherence to internal controls and accounting policies, identifying improvements in the accounts payable process.

• Invoice processing efficiency: Timeliness and accuracy of invoice processing.
• Vendor reconciliation accuracy: Correctness of vendor account reconciliations and discrepancy resolution.
• Expense report processing time: Average duration to process employee expense reports.
• Compliance rate: Adherence to internal controls and accounting policies for accounts payable.

• Internal: Financial reporting manager, general ledger accountant, finance team, operations team
• External: Vendors, suppliers, auditors, fiscal authority

• Oversight of accounts payable processes: Ensure adherence to company policies and procedures in the accounts payable function.
• Collaboration with finance team: Work closely with the general ledger accountant and treasury to ensure precise financial reporting.
• Training and development: Provide guidance and training to junior accounting staff as needed.

• Bachelor's degree in accounting, finance, or a related field.
• Professional certification (e.g., CPA, ACCA, AAT) is preferred.

• Language skills: Must be bilingual. Fluent English and intermediate French, or fluent French and intermediate English is essential.
• Knowledge of accounts payable processes: Solid understanding of accounts payable functions and best practices.
• Invoice processing skills: Experience in efficient and accurate invoice handling.
• Vendor management experience: Familiarity with vendor account management and reconciliation.
• Analytical skills: Ability to analyze financial data, identify inconsistencies, and propose solutions.
• Attention to detail: Strong focus on accuracy in processing and reporting.

• Time management: Effective skills to meet deadlines for invoice generation and collections.
• Problem-solving skills: Ability to investigate and resolve discrepancies in accounts.
• Communication skills: Strong interpersonal and communication abilities to work well with customers and internal teams.
• Adaptability: Capacity to adjust to evolving regulations and accounting standards.
• Team collaboration: Ability to work collaboratively within finance and across departments.

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